Store (and access) old emails
https://discuss.tchncs.de/post/24386808
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I don’t think you want a mail server, you want a mail archive. A quick google search for “selfhosted email archive” shows a number of good leads.
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Yup. There’s some confusion about what a mail server’s purpose is here.
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I think that that is right that I fundamentally want an archive, not what a normal mail server provides. Part of my thought on looking at mail servers is that those would integrate directly with whatever other front-end/client that I’d normally use, whereas an archive maybe would not.
And regarding archive-specific stuff, I am seeing some things on a search, but I guess i’m wondering if folks here have any recommendations. When I look at , for example, nothing comes up for email archive, just for email servers. That, plus what I see when searching, makes me think that the archive-specific stuff is either oriented to business or oriented to a CLI (like NotMuch, which was mentioned in the discussion here and does look cool).
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If you’re using IMAP, the emails aren’t completely downloaded by Thunderbird, just the headers.
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In Thunderbird you can move the emails to a local folder and they will be fully downloaded.
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Yes, but then you’re not using IMAP.
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As another poster pointed out, it sounds like you want more of a mail search and archival tool than a mail server. I would suggest you pull the emails in maildir format from Google Takeout, and then index/search them with the amazing Notmuch.
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This looks like a good backend for sure, but the web frontends look a little lacking and I’m not seeing anything about a mobile frontend (other than if a web one was up, which would be fine). Have you tried any of the web frontends?
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No, I used it with Alot mostly in the terminal. Can’t really speak to the front ends, I was kind of assuming you don’t need to search your old emails that often.
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it is indeed infrequent, but the modern world has trained me to expect convenience and instant-ness. Last time i wanted a 12-year-old email I was in the car with friends and and to pull it up. it wasn’t anything important at all, to be clear, but i’m hoping to search my 12-year-old emails with the same convenience as last month’s.
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I had roughly the same goals ( archive search 2 decades of mail) but approached it completely different:
I export every mail to PDF with a strict naming convention.
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Pdf? You converted plain text to something designed to preserve formatting? But why?
You could use maildir and find things with “grep” or any mail client like Thunderbird.
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I don’t know.
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Why would you want a mail specific stack of hosting, storage, indexing and frontends? If it’s all plain text anyway so the regular storage solutions for files come a long way.
Because email has metadata. From, to, sent date, subject, etc. Plus attachments that may be binary.
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Must admit, those fields are precisely the ones I use in my filenaming convention. Other DMS put that in their databases but alas that’s just trading one stack for another.
Other ones put it in XMP metadata of the pdf themselves. But I guess the work involved would be similar.
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I’ve set up a local mail archive with just dovecot + imap plugin. you don’t need the full mail server with postfix and whatnot, as it’s not intended to send anything anywhere, or even receive anything for that matter. it just sits there ready to be searched with thunderbird, no need for other complex solutions you’ve mentioned.
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As others suggested you don’t need all your historic mail on your mailserver. My approach to email archival is the same as all my historic data — a disorganized dumping ground that’s like my personal data lake, and separate service(s) to crawl, index, and search it (e.g. www.recoll.org)
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www.mailpiler.org
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If you selfhost paperless-ngx, there are option to add email accounts and regularly import emails+their attachments like any other document. You can then have it delete imported mail from the mail server, or just move/mark it so you can deal with that manually.
It doesn’t currently support OAuth2 for providers like Microsoft, so you’ve gotta use App Passwords with Gmail for now, but there is a fix in the pipeline to add OAuth2 support soon. (there’s also other methods you can use to get that part working right now)
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So this is 100% a really common situation. I don’t know any of my friends that aren’t hovering at about 96% of their gmail capacity and don’t want to pay. In fact that’s me today. Hence I’ve been looking around at self hosted alternatives and had previously looked at extracting my emails from Google and loading them in from local storage into Thunderbird - However I was playing around with Yunohost today and randomly uncovered this page - yunohost.org/es/email_migration I’m not sure how relevant it is but points to potentially some approaches. I can’t vouch for them but I’d love to hear from anyone who has used imapsync or larch
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I wrote this ansible role to setup dovecot IMAP server. Once a year I move all mail from the previous year from various mailboxes to my dovecot server (using thunderbird).
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